Email Etiquette and Google Keep

The Top Ten  Rules of Email Etiquette

Many people think rule #10 is the most important.

1. Read your email at least two times before sending.  Enable the undo send in your settings.  You can decide how much time to allow before it sends.
2. Keep your emails short.  If it is a long email, it might warrant a phone call or a different type of communication.
3. Write a well understood subject line.  Don’t leave it blank.
4. Do not forward emails without the original sender’s permission.  Think before you forward.
5. Let people know you received their email.  If it is not possible to get back to them right away, let them know when you will be responding.  Some teachers, and you know who you are, set up a vacation responder message that explains when they respond to email during the school day.  This is a great tip!
6. Email is not a text and you should use correct punctuation, spelling, paragraph breaks, etc.
7. Writing in all caps is like shouting.  
8. Set up your email signature in settings.  
9. When in doubt, end your emails with thanks.  
10. This may be the last but it is one of the most important rules of email etiquette.  Do not reply all unless it is important that everyone on the group email knows the information.  If you are defaulting to reply all please change that in your email settings.  Reply all should rarely be used.  

Meet Google Keep

What is Google Keep?

Google Keep is a notetaking app found within the G Suite. It offers a variety of tools for taking notes  such as text, lists, images, and audio. Each individual note can be shared, and you have the ability to set reminders on the important tasks you want to get done. Notes can be sorted and searched with easy to use filters so finding that pesky note you are searching for becomes easier.

Watch this short video to learn how to use this useful tool.

Uses for Google Keep in the Classroom

Students can use Google Keep to create and share organized notes, task lists, and take picture reminders.

The mobile app also allows users to create drawings and audio notes. The best part is that these individual notes can be shared with classmates and teachers simply to promote collaboration.

Keep just released a new integration feature in which you can now pull over Google Keep Notes directly into Google Docs. This opens up a world of possibilities for how to use the tool.

Click here to watch a tutorial on how it all works.

Inside Keep, create notes for the feedback that you find yourself giving over and over again. With notes created, you can just drag that note over onto their doc and save yourself time by not having to type the same thing constantly. Just create a quick table on the Doc and pull it over.

The mobile app has the feature to allow you to record audio feedback and insert right into a Doc. This feature is not yet available with web based version.

Please contact your Digital Learning Specialist if you would like additional information on anything mentioned above.